Our award-winning solution for workforce scheduling and time management.
Our integrated platform combines workforce scheduling and project management to efficiently distribute tasks, access labor and offer real-time reporting and insights.
Compatible with any of our offerings, our AI digital worker can manage team coordination, data-driven decision-making, best practice operational improvements, and accelerated project timelines that redefine efficiency.
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Historically, HR and finance teams have been forced to use several different tools to process payroll, measure employee engagement, and perform human resource tasks. SubItUp is the one tool that improves efficiency and management of team information and then sends it to your back-office.
Add new staff hires, add them to certain positions, view and adjust their availability, see their scheduled shifts, view and update their pay rates, and track certifications required for their role. When they're no longer working, just archive them.
Control which positions and tools your managers have access to like creating shift templates, building and modifying schedules, access to approve time off requests, shift swaps or drops, editing time clock data, payroll reports, and more.
Create the positions your employees will work within and define key settings for those positions, like if staff can trade shifts without manager approval, drop a series of shifts, overtime settings, and how you want to collect their availability.
SubItUp lets you manage the physical locations your team will work at, understands if your staff work at multiple locations, allows you to set local time zones for those employees, and then grants managers and employees access to those permissions (and restricts them from seeing the ones that don't apply to them). The best part, we ensure that there are never any conflicts in your schedule.
SubItUp compiles critical employee information for managers and leadership - like employee attendance records, if they help their coworkers by picking up shifts, and how often they request time off - all so you can best coach your staff. High level engagement statistics are also available to managers with permissions in our engagement portal, showing you Social Scheduling™ activity within a position group, adds/drops/swaps for specific shifts, and trends for how early or late staff are clocking in or out.
Set a pay rate for an employee, advance them to a new pay rate after a certain period, or set a pay rate for an entire position group. Your employees will now see their earning power when setting their availability, and your managers will have a better handle on scheduling costs.
Employees and managers will have the ability to receive email, text and push notifications, based on their preferences. These notifications include, but are not limited to; automated shift reminders, automated schedule changes, availability requests, shift change requests (adds, drops and swaps), shift change approvals, and more. With SubItUp's message center, everything will be in one place and easy to access.
The best teams are the ones that have great two-way communication between managers and employees. SubItUp facilitates this dialogue with employee surveys. Managers can fully customize the questions on each survey, select position groups or individual employees to send the survey to, add in a custom thank you message, and allow for anonymous submissions. The survey link is directly sent out to employees for their responses which are also captured and associated with the survey for manager use.
SubItUp builds employee reviews for you, aggregating staff performance data like average shifts worked per month, monthly earnings, certification statuses, attendance records, and add/drop/swap history. Our review wizard takes you through the steps to build a quality review that will help managers provide constructive feedback to their staff and directly schedule a time to meet with the employee considering their work schedule. Once the review is complete, it is saved to the employee profile so managers with permissions to access it will always have a sense of that employee's performance and growth track.
"It's super user-friendly. Once you know how to do one thing, the other features are really intuitive. The SubItUp staff was also always available. So, if we ever had an issue, I could actually get a hold of them and get help."
Minimize the impact of staff getting sick with our contact tracing feature that shows you the overlapping shifts of your employees. Simply select an employee and the date they worked, and we'll show you the employees that worked that same day, the position they worked in, which shift they worked, and the time they were overlapping for.
Turn any mobile device into a time clock and avoid staff having to share screens or devices to clock in and out of their shift. SubItUp allows managers to create a time clock that will allow unlimited devices to clock in and out on it. You can restrict the positions that can use that time clock, making sure only certain employees have access to it. Employees can then log in using a standard username and password, their pin, or a QR code that SubItUp provides.
Build teams of employees that evenly rotate staff on-and-off days. Managers can set the days in which that team, or employee, will work and the days they should be off after that period. Then, when managers auto-generate the schedule, the rotation will be accounted for.
"We ended up choosing SubItUp because it offers multiple platforms that make our processes easier. On top of the time clock system, we realized it could help us with our scheduling too. And the downloadable payroll reports were compatible with QuickBooks, which is what our accountants use."
Add the certifications your team needs to be scheduled for work, set them as required or optional, and view the certification status (valid, pending manager approval, upcoming renewal, or expired) for each individual staff member. Managers can also view a certification dashboard to quickly determine the number of staff that carry a specific certification.
Managers can be notified prior to a certification expiring. Simply set how long a certification is valid for and when you'd like to receive a warning alert for any employee that has an expiring certification. SubItUp will show you the list of employees that require certifications, the count of valid certifications, and where your risk is - how many have expired - so you can keep certifications current and shift coverage at 100%.
